Angie Schenkel: Administrative Services Manager, Department of Mathematics

• Communicate UI and CLAS policy/procedures
• Manage HR appointments and recruitment processes
• Oversee department budget and funding allocations
• Manage office space/facility operations
• Collaborate with interested parties and develop best practices

Amanda Marr: Instructional Services Specialist, Department of Mathematics, Director of Math Tutorial Lab

• ICON course site support

• Graduate teaching assistant employment and supervision

• Course planning, scheduling, and instructional logistics

• Course-related questions or student concerns

Morgan O'Shea: Graduate Program Coordinator, Department of Mathematics

• Graduate student appointments (TA, RA, and department Fellowships)
• Graduate student tuition payments (RA and department Fellowships)
• Qualifying examination scheduling & organization
• Submitting graduate student fellowships and awards to the graduate college
• Graduate student concerns (e.g., class performance, research involvement

Amy Simonson: Administrative Services Coordinator, Department of Mathematics

• Textbook orders and desk copies
• Website Updates
• Hotel reservations, MLH offices, and travel accommodations for guests
• Receive Travel Forms for trip preparation and reimbursement
• Student worker requests: exam printing, supply needs, shredder

Saralyn Richardson (uss-math@uiowa.edu): Shared Services

• Setting up trip requests in protrav
• Processing reimbursements including for travel
• Purchasing and processing any payments to vendors for goods or services
• Reconciling pcard expenses
• Deposits to the bank of checks received by the department

Kelly Riessen: Senior Accountant, CLAS

• Track/reconcile department accounts
• Answer questions about funding and how to use it

Tammy Smith: Post-Award Grant Manager

• Manage budgets and provide spend-down projections
• Monitor and approve expenses and financial transaction reports
• Work with DSP to set up and manage subawards
• Facilitate budget revisions, no-cost extensions, and other contractual changes
• Assist with navigating internal compliance requirements
• Coordinate with UI offices such as DSP, GAO, Human Subjects Office, etc.
• Answer questions regarding sponsor reporting requirements

You can find our student office associates in room 15A during most office hours. They’re available to assist with everyday office needs such as: 

• Retrieving paper, office supplies, or desk copies for courses 

• Providing help with copiers and printers 

• Lending a hand with general tasks around the department 

For larger tasks or special projects, our students may be able to assist depending on availability. Please reach out to Amy first with those requests. She will assess whether they’re appropriate for student support and help coordinate and prioritize as needed.

• Faculty and Grad Travel: Click to download and fill the form, then return it to Amy by email.
• Visitor Travel: Click to download and fill the form, then return it to Amy by email.

2025 CLAS Standards of Competence and Performance

2025 Mathematics Standards of Competence and Performance

Annual Teaching Self-Assessment

Research Related Teaching Worksheet

• Create a calendar event on Outlook
• Reserve a departmentally-controlled room by adding the appropriate room location:
  • RES-MLH-B11-ConfRm
  • RES-MLH-B13-ConfRm
  • RES-MLH-21

• Reserve a university classroom
• University catering menus
• Visitor Travel Form
  • After the visit, remind your guest to email receipts to uss-math@uiowa.edu for reimbursement.

• Faculty/Grad Travel Form
• University policies and guidelines
• There are also separate funds for travel to IMA participating institutions. After reviewing the guidelines under "Support", please write to Ryan directly with a description of the activity and amount requested (approximate is OK). The abbreviation "PI" below means "Participating Institution" (not related to PI of any grant) and a list of PIs can be found here: 

  • https://cse.umn.edu/ima/participating-institutions-and-council-members 

    There is quite a long list of institutions where you may have collaborators or conferences, and a significant amount of funding available.

• International Travel:

  For international travel, you may also get funding from International Programs. Several of our faculty have been successful with this during the past year.

https://its.uiowa.edu/services/microsoft-365/microsoft-365-groups

Requirements and template

Math Department Course Resources Sharepoint

MAA Instructional Practices Guide

CLAS policy on Incomplete grades

Student Care and Assistance

Reporting a concern to Dean of Students office

Submit your exam printing requests to Amy at least 2 business days before the exam date, and at least 4 business days in advance for orders exceeding 1,000 copies or involving multiple paper colors. When submitting your request, please include the following information: 

• Course #: 

• Date and Time Needed: 

• Number of Copies: 

• Single or Double-Sided: 

• Stapled (Yes/No): 

• Special Instructions: (e.g., colored paper, insert blank pages, etc.

• Accessibility at Iowa
• Making documents accessible
• Step-by-step guide to making handwritten notes and Latex-generated PDF files accessible:
  1. Save each page of your notes as an image. Or, save each page of your Latex-generated pdf file as a jpeg image.
  2. Combine the images into a single PDF.
  3. Export the PDF to PowerPoint.
  4. On each PowerPoint slide, type a brief summary of the notes.
  5. Right-click the image of your notes and select View Alt Text.
  6. Copy and paste your typed summary into the Alt Text field for that image.
  7. Repeat this for all slides.
  8. Click Review and then Check Accessibility.
  9. If any Alt Text is missing, mark the image as decorative.
  10. If a slide title is missing, approve using your typed summary as the title.
  11. If prompted to check reading order, uncheck everything except the main image of the notes.
  12. You're done when you see: "Looks good! No issues found."

How often are stairs and entryways cleaned?

Stairs and entryways are cleaned weekly, with additional cleanings as needed, especially during winter when salt and sand accumulate. Spills or urgent issues can always be reported for quicker attention.

What areas are prioritized in the daily cleaning routine?

Custodial staff clean in this order of priority:

1. Bathrooms
2. Hallways and public areas
3. Classrooms and labs   Public spaces are addressed first before individual rooms.

Are deep cleans scheduled during academic breaks?

Yes. Project work and deep cleaning are scheduled during low‑occupancy periods, such as winter and summer breaks. Carpet cleaning or other specific projects can also be requested if needed.

How often are offices cleaned and trash emptied?

Offices receive a deep clean twice a year—once during winter break and once during summer break. Between those cleanings, occupants are expected to place trash and recycling in public receptacles, as office bins are not emptied regularly.

Who is responsible for MacLean Hall’s custodial coverage?

MacLean Hall has two full‑time custodians, working Monday–Friday, 5:00 p.m.–1:30 a.m., with each custodian responsible for half the building.

To submit a request to Facilites, email Amy.